Effective Date: 28/08/2025
 
At Benjamin Thomas Recruitment, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard the information you provide when using our website or engaging with our services.
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1. Benjamin Thomas Recruitment is a UK-based recruitment agency specialising in Finance & Accountancy, HR, Renewables & Engineering, and Operations & Administration. We are registered with the UK Information Commissioner’s Office (ICO).
 
2. We may collect the following personal information:
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•Contact Information: name, email address, phone number, address.
•Employment Information: CV, qualifications, work history, references.
•Website Usage Data: IP address, browser type, pages visited, date and time of visit.
•Any information you provide when contacting us or using our services. We collect this information directly from you when you:
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•Submit a CV or job application.
•Register for job alerts or newsletters.
•Contact us via email, phone, or online forms.
•Interact with our website.
 
3. How We Use Your Information
 
Your personal data is used for the following purposes:
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•To provide recruitment services and match candidates with suitable job opportunities.
•To communicate with you regarding vacancies, interviews, and recruitment advice.
•To comply with legal obligations and regulatory requirements.
•To improve our services and website experience.
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We will never sell your personal information to third parties.
 
4. Legal Basis for Processing
 
We process your personal data under one or more of the following legal bases:
 
•Consent: where you have given consent to receive communications.
•Contractual necessity: to provide recruitment services you have requested.
•Legitimate interests: to improve our services and recruit effectively.
•Legal compliance: where required by law.
 
5. Sharing Your Information
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We may share your information with:
 
•Employers and clients for recruitment purposes.
•Service providers who support our business operations (e.g., IT providers, email services).
•Regulatory authorities if required by law.
 
We will ensure that any third-party recipients process your data in accordance with data protection laws.
 
6. Data Retention
 
We will retain your personal data only for as long as necessary for recruitment purposes, legal compliance, or to protect our legitimate interests. Typically, CVs and candidate records are retained for up to 6 years unless you request deletion.

7. Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

•Access your personal data.
•Rectify inaccurate or incomplete data.
•Request erasure of your personal data.
•Restrict or object to processing.
•Data portability.
•Withdraw consent at any time (where processing is based on consent).

To exercise any of these rights, please contact us at: info@benjamin-thomas.co.uk

8. Cookies and Website Tracking

Our website may use cookies to improve user experience and gather analytics. You can manage your cookie preferences via your browser settings. For more information, see our Cookie Policy.

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse.

10. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website with the effective date updated.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact:
Benjamin Thomas Recruitment
Email: info@benjamin-thomas.co.uk
Phone: 07802290692